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Live Visibility, Full Control, Seamless Collaboration

Customer Facing Online Order Management like you've never seen it before

Never lose track of your delivery dates again. QCS Portal gives your team, your customers and your suppliers a clear overview of all open orders and quality reports keeping everyone on the same page.

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Live quality visibility

A Digital Bridge for Your Supply Chain

The portal provides a central platform for all order-related communication:

  • Clear overview of all Open Order Lines
  • Easily check and confirm delivery dates
  • Re-confirm changes to previously confirmed lines
  • Easily report delivery issues or delays & request changes
  • Submit Open Order Reports using customisable templates
  • View current and historic NCR & CR reports across all order lines
  • Flag orders as complete and ready for dispatch or collection

All delivery issues and date change requests are automatically flagged for the assigned buyer or account manager. They can approve revised delivery dates or request more information through the built-in messaging system, eliminating confusing email chains.

Traceability and audit readiness

Intuitive User Experience

QCS Portal is designed to be simple, clear, and easy to navigate from day one. Everything you need is accessible directly from each order line, whether that's reviewing job details, reporting an issue, updating delivery dates, or messaging the buyer.
Detailed Order Line page
Need more detail? A single click takes you to the full Order Line view, where you can see material, process, and operation requirements, along with current and previous NCR and CR reports, all in one place.
Focused on Quality
For quality managers, it provides a clear view of trends over time and deeper insight into every CR and NCR. The built-in document viewer can also be tailored to your company's own report formats, keeping everything consistent and easy to review.

Reduce errors with gated workflows

Always Accurate, Always Up to Date

To keep your data current without manual input, the QCS Portal features configurable import automation. It can be tailored to match the output of your existing purchasing software using customisable column headings. Simply set up a daily email with your open order report attached, and the system automatically processes the file to update all relevant order lines.

Traceability and audit readiness

Flexible Configuration for Your Business

Whether you are managing suppliers or fulfilling orders for customers, the QCS Portal can be configured to your exact needs.
Supplier View
For suppliers, the portal provides a simple way to track and respond to purchase orders from multiple customers. All incoming orders are organised in one place, making it easy to confirm delivery dates and manage your production schedule.
Customer View
For buyers, the portal allows you to manage and monitor purchase orders across all your suppliers from a single screen. Instantly see the status of every order line without having to chase individual suppliers for updates.

We've noticed a huge improvement from our suppliers who are using QCS Hub, both in on-time delivery, and a significant reduction in errors.

The instant access to past job and stock information is really helpful, and has sped up how quickly we can place orders with these suppliers. We have been so impressed, we’ve recommended other suppliers move to QCS Hub

Leon Taylor Procurement Group Leader - Red Bull Technology

Control Quality at Every Stage

The portal integrates directly with your quality processes, providing full transparency.

Concession Requests

Manage and approve deviations from standard specifications directly within the portal, linking them to specific order lines.

NCRs

Log, track, and review NCRs associated with orders, ensuring issues are documented and resolved efficiently.

Historical Data

Access past concession requests and NCRs to easily spot trends and monitor supplier quality over time.

Key QCS Portal Security Features

Two Factor Authentication

Turn on two factor authentication for an extra layer of ERP security. This requires users to enter a code from an authentication app on their phone as well as their email and password to gain access, perfect for when you want to keep things that little bit more secure.

User Permissions

Use permission settings to make sure only certain users have access to private documents. You can use this to choose which employees can access which files to keep certain documents secure, private, and for the right eyes only.

Advanced Technical Security

QCS Portal is built with robust technical security measures to protect your data at every level. We employ industry-standard encryption for data both in transit and at rest, ensuring sensitive information remains confidential. Regular security updates and vulnerability assessments help us stay ahead of potential threats. Additionally, we integrate secure API protocols and role-based access controls to ensure only authorized users can interact with critical systems, providing a solid foundation for enterprise-grade protection.

FAQs

We're here to answer any questions. Here are a few frequently asked ones.

Yes, we have multiple layers of security in place to keep your data safe, from two factor authentication and user perrmission controlls to firewalls and encryption. Your data security is our highest priority.

QCS Portal is a rolling subscription, so if you change your mind you can cancel at any time. However, if you are not happy, please get in touch with us and we will talk through your concerns to find a solution.

No. The support contract for our software includes all updates as well as ongoing support. You will always be on the latest, most secure version of our software.

Yes, and Portal will be able to pull through date changes, reported problems, and more, keeping both platforms perfectly in sync at all times.

Yes. QCS Portal is designed to support adherence to standards like AS9100 when used in conjunction with a suitable Quality Management System (QMS).

No. Portal is cloud hosted and designed to intgrate seamlessly into your environment and compliment your existing software solutions.

Looking for a Manufacturing-Focused ERP?

QCS Hub is a modern ERP platform designed specifically for precision engineering and regulated manufacturing environments.

Explore QCS Hub

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